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FRIENDS OF EVINGTON REPORT FOR YEAR ENDED 30TH JUNE 2018

FRIENDS OF EVINGTON

Trustee’s Annual Report for the Year ended 30thJune 2018

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REFERENCE AND ADMINISTRATION DETAILS

 

Charity number: 1148649

 

Charity’s operating address: 10 St. Denys Road, Evington, Leicester.

 

Postcode: LE5 6DT

 

Names of the Charity Trustees who managed the Charity during this period:

 

Trustee Name:                        Office:                         Elected or re-elected  Retired

 

Elizabeth Warren       Chair Oct. ’17- April 2018                    Elected

Jason Chauhan            Chair April 18 – 30thJune 2018           Elected

Helen Pettman            Secretary                                             Elected

Kanti Solanki               Treasurer from April 2018                 Co-opted

Diane Bell                                                                               Elected

Allan Hayes                                                                             Elected

Pamela Richardson     Trustee from Feb. 2018                      Co-opted

Janette MacDonald                                                                 Elected            Resigned Feb. ‘18

Ben Sherriff                                                                            Elected            Resigned Feb. ‘18

Nilesh Chauhan                                                                       Elected

Bankers:  The Cooperative Bank plc

PO Box 101

1 Balloon Street,

Manchester

M60 4EP

www.co-operativebank.co.uk

 

Independent Examiner

Mr. D.P.W. Gillain, Chartered Accountant.  135 Spencefield Lane, Evington, Leicester LE56GG

 

 

 

 

 

 

 

 

 

 

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FRIENDS OF EVINGTON

Trustee’s Annual Report for the Year ended 30thJune 2018

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STRUCTURE, GOVERNANCE & MANAGEMENT

 

Type of Governing Document:           Constitution adopted

 

How the Charity is Constituted:          Charitable Unincorporated Organisation

 

Trustee Selection Methods:                Elected at AGM or co-opted

 

Additional Governance issues:           A data protection policy agreed

A Finance policy updated

Other policies need to be reviewed

 

OBJECTIVES & ACTIVITIES

 

  1. To promote for the benefit of the public the conservation protection and improvement of the physical and natural environment in the Evington suburb of Leicester and the surrounding area.

 

  1. To promote for the benefit of the inhabitants of Evington and the provision of facilities for recreation of other leisure time occupation of individualswho have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship of social and economic circumstances for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.

 

Main activities undertaken for Public Benefit

 

Bringing people together through Evington in Bloom events:

 

10thJuly – Evington in Bloom judging day.  RHS/East Midlands in Bloom judges toured Evington to look at the projects and to receive a portfolio of year round activities about community, environmental responsibility and gardening achievement.  Achievement – Silver Gilt award.

 

The following It’s Your Neighbourhood groups were judged separately on a 5 point scale:

5 Outstanding   4 Thriving   3 Developing  2 Improving 1 Establishing

 

Level 5 – Graceworks and Friends and Neighbours Downing Drive

Level 4 –  Friends of Piggy’s Hollow and Evington Village Green

Level 3 –  Grow and Thrive and The Burnaby Gardens

Level 2 –  Nurturing Roots

Level 1 –  The Horston Hill Project

 

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FRIENDS OF EVINGTON

Trustee’s Annual Report for the Year ended 30thJune 2018

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It’s Your Neighbourhood groups work towards the same pillars of developing community, environmental responsibility and gardening achievement.

 

Allotment Open Days supported by Evington in Bloom volunteers

Heritage Open Day – Historical tours around Evington

Partnership Forum meetings with Leicester City council

Apple Day in Evington Park

Creativity for Wellbeing event

Leicester Environmental Volunteers meetings and training

Diwali celebrations

Evington in Bloom Urban Buzz walks and meetings

Evington Village Fete and Show supported by Evington in Bloom volunteers

Christmas Party

Work with Britain in Bloom’s documentary team to prepare a BBC2 documentary film which will feature Evington in Bloom volunteers working on projects in Evington.  The broadcast is due out on 11thApril 2019.

May day celebrations including Maypole dancing and fundraising sale.

 

Evington in Bloom hold bi-monthly meetings to organise events.

 

The Allotment project at Rowlatt’s Hill developed more raised beds.  These, together with the polytunnel, are used for raising plants for Evington in Bloom that can later be transplanted to the streets and parks in Evington.

 

Bringing people together through a community newssheet: (The Evington Echo).

 

This newspaper of Friends of Evington is published 6 times a year and is run entirely by volunteers and circulated to 5,900 homes in Evington and surrounding areas for free. It has a double page spread giving information about Clubs, Societies , Classes and Events in and around Evington.

Sept ’17            Published 8thSeptember

Oct/Nov 17       Published 6thOctober

Dec/Jan ’18       Published 7thDecember

Feb/March ’18  Published 8thFebruary

April/May ’18    Published 5thApril

 

The Friends of Evington Trustees are very proud of the achievements of the Evington Echo and Evington in Bloom volunteers.  The Trustees thank all the donors, members, member groups and supporters for their commitment and hard work.

 

 

 

 

 

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FRIENDS OF EVINGTON

Trustee’s Annual Report for the Year ended 30thJune 2018

 

Bringing people together through a campaign for a Neighbourhood Centre in Evington Park House

 

Two Friends of Evington volunteers (one a trustee) were given fob access and a Community Access Agreement to open up the building at weekends and in the evenings.

 

The following community groups were running in the evenings:  Evington House Yoga (2 evenings a week and a Saturday morning) and the History and Heritage group once a month.  In the daytime there were the following groups running:

Mondays – Val and Steve’s Keep Fit  and the Friendship group

Tuesdays –  Art in the Park

Wednesdays – Anything Goes (A Vista supported group) and Bilal Yoga (armchair yoga for elderly and disabled)

Thursday – Calming and Gentle exercises and Quilling group

Friday – The Leicestershire School Union discussion group* and Rummikub Club

 

Sundays (April to end of September) – Evington Bicycle Club.  This is a free club that operates in Evington Park and teaches people how to ride a bicycle or improve their skills.  The Club has 21 bicycles for ages 2 years to 90 years and volunteers who can enable parents to teach their own children or adults to learn to ride a bicycle.

 

The clubs usually charge a small amount (usually £1 a session) to cover the Council’s hire charges in Evington Park House.

 

 

FRIENDS OF EVINGTON

Trustee’s Annual Report for the Year ended 30thJune 2018

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ACHIEVEMENTS & PERFORMANCE

 

Statutory Declaration

The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.

 

Summary of the Main Achievements of the Charity for the Year

 

From our work during this year, Evington in Bloom won the shield for the best urban area in the East Midlands and was chosen to represent the East Midlands region and enter Evington in Bloom in the National Britain in Bloom competition.  This was a huge honour because only about 72 groups in the whole of Britain are chosen for this.

 

Later we spoke to Britain in Bloom judges and a Royal Horticultural Society development officer to discuss better criteria for the RHS to judge urban areas and inner cities. We felt that the RHS should understand the problems of urban areas better, so that urban areas were able to compete better with quaint villages and tourist promoting town and villages. Nationally this could make a huge difference with community development across the UK.  There have been changes within the Royal Horticultural Society and they are developing a federal system.  Leicester City Council, (unlike Nottingham City Council which has withdrawn to the detriment of their urban areas,)  have started to recognise the input and value of this scheme and promote ‘It’s Your Neighbourhood groups’.  They have also set up a complimentary system for attracting volunteers called Leicester Environmental Volunteers.  Evington in Bloom and It’s Your Neighbourhood volunteers across the City are invited to train to become Volunteer Leaders.  Trustee, Helen Pettman is in her second year as a volunteer leader with LEV and is also the Evington in Bloom coordinator.

 

The community allotment at Rowlatts Hill under Evington in Bloom have grown on some plants ready for the next season.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FRIENDS OF EVINGTON

Trustee’s Annual Report for the Year ended 30thJune 2018

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FINANCIAL REVIEW

 

 

Friends of Evington had an annual income of £39,092.93 in this financial year 2017/18 and is eligible for independent examination as the charity is below the audit threshold. The main income came from a large donation from the Leicestershire Adult School Union (LASU) and then private donations towards group work in Evington House and 20% of the takings when Evington House was hired out to various groups in the evenings and weekends.   Friends of Evington volunteers opened and closed up Evington House.  Friends of Evington introduced a registration donation for members which brought in a small income.

 

LASU was a charity that ceased to exist and donated £23,000 to Friends of Evington.  This fund will be restricted and used in a way that is compatible with the purpose of LASU. (Charity no. 257552.)

 

The Leicestershire Adult School Union (LASU) provided financial support and voluntary assistance to foster and encourage adult education in Leicester and Leicestershire.  The charitable objectives were as follows: (a) To unite the adult schools of the district for mutual help and inspiration. (b) To arrange lectures, study circles, tutorial classes, services and other means for furthering religious, social and intellectual development.  (c) To establish new schools, groups of schools and to stimulate the activities of such already in existence.

 

The LASU money will be used to provide further facilities for groups to meet for educational purposes and we will be holding discussions with the Council about Evington Library as to how we might be able to promote further learning and increased accessibility to library facilities out of hours under the Council’s ‘Transforming Neighbourhood Services’ scheme.

 

£2,000 funds raised for further adult education, with plans to increase adult education activities in Evington House. £400 for the IYN (It’s Your Neighbourhood groups) with plans to allocate this money, £100 each, to four IYN groups and £300 that has been held in the account for a number of years for the Gujerati Social Clubwith plans to restart this group or return the money to Leicester City Council.

 

The unrestricted funds in Friends of Evington’s account are £13,392.93.

 

The previous grant for disabled access on the allotments has been spent in this financial year which accounts for the deficit of £3,661.84.

 

Plans for the future

Friends of Evington will:

  • Support the development of community facilities in our area.
  • Make Friends of Evington charity fit for purpose.
  • Improve governance.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30THJUNE 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FRIENDS OF EVINGTON

Trustee’s Annual Report for the Year ended 30thJune 2018

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STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE PERIOD

Unrestricted funds Restricted funds
£ 13,392.93 £ 25,700.00
CASH FUNDS Cash Balances Bank Balances
OTHER MONETARY ASSETS Debtors + £55 petty cash    £717.00

 

ASSETS RETAINED FOR THE CHARITY’S OWN USE General Office equipment and furniture

Polytunnel

Display tables and boards

Social cabin

LIABILITIES Creditors  £1,403.00
Signature Helen Pettman 10thMarch 2019

 

 

PARTICULARS OF ANY OUTSTANDING DEBT

 

 

OTHER OPTIONAL INFORMATION

 

E-mail:  FriendsofEvington1@gmail.com

 

 

 

 

FRIENDS OF EVINGTON

Trustee’s Annual Report for the Year ended 30thJune 2018

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Compliance

 

The trustees have checked that all Evington Echo and Evington in Bloom activities are properly insured.

 

The trustees have reviewed their finance policy and added a Data Protection policy.

 

 

Membership has been carried forward from the previous year without any extra charge, but the decision to have both individual and group membership was taken and ready to start in January 2019.

 

The Evington Echo team have worked with new partners which have included Leicester Environmental Volunteers and the Park Services volunteers.

 

DECLARATION

 

The Trustees declare that they have approved the Trustees’ Report above:

 

(Signatures)

 

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS